If you're a restaurant owner, you’ve probably wondered, "How much does a POS system cost?" Whether you’re opening a new eatery or upgrading your existing setup, understanding the cost is crucial for planning your budget.
In this blog, we'll break down the factors that affect the cost of a POS system, so you can make an informed decision. Ready to learn how much does a POS system costs and how it can transform your restaurant? Let's dive in!
Breaking Down the Cost of a POS System for Restaurants
When exploring how much does a POS system costs for restaurants, it’s important to break down the factors that contribute to the overall expense. Here’s a look at the pricing based on BPA POS offerings:
1. POS Hardware and Software Costs
- All-in-One POS System: $1,340 for POS hardware and software.
- Additional Stations: $1,015 for each extra station.
- Software Only: $55/month for licensing and support, with an upfront cost of $70 for a single station.
- BPA offers both complete POS hardware and POS software systems as well as software that can be integrated with your existing POS hardware. This flexibility is key to managing upfront costs, whether you’re starting fresh or upgrading your current setup.
2. Monthly Licensing and Support
- For every BPA POS system, there’s a $55/month license fee, which includes:
- Unlimited U.S.-based tech support available during business hours (with emergency support 24/7).
- Software updates and cloud backup.
- Unlike many competitors, we don’t require long-term contracts, so you can cancel at any time without penalty.
3. Add-ons and Features
- BPA offers optional add-ons, such as:
- Thermal Receipt Printer: $210
- Kitchen Printer: $285
- Cash Drawer: $115
These features ensure fully functional POS systems tailored to the specific needs of your restaurant. We also provide restaurant-specific POS software versions (BPA Restaurant Professional and BPA Restaurant Delivery), which include tools for inventory management, credit card processing, accounting, and more.
Additional Features
In addition to the core functionality of processing transactions and managing inventory, BPA POS offers several advanced features designed to enhance your restaurant’s efficiency and customer experience. Here’s a closer look:
- Tableside Tablets: Our POS systems support mobile tablets, enabling staff to take orders directly at the table and send them straight to the kitchen. This improves order accuracy and speeds up service.
- Online Ordering Integration: We make it easy for your restaurant to integrate online ordering, syncing seamlessly with delivery platforms. This feature ensures that all orders—whether placed in person or online—are managed in one POS system, reducing errors and improving workflow.
- Loyalty Programs: With our POS systems, you can set up customer loyalty programs and gift card options to drive repeat business. Offering rewards for frequent diners not only enhances customer retention but also builds stronger relationships.
- Customizable Reporting: BPA POS provides detailed, customizable reports that help you monitor sales, manage inventory, and analyze customer behavior. From daily sales breakdowns to in-depth financial reports, our POS systems gives you the insights needed to make smarter business decisions.
These additional features are designed to scale with your business, ensuring that whether you’re a small café or a larger, full-service restaurant, you have access to the tools needed to grow and optimize your operations.
How Much Does a POS System Cost: Comparing Costs with Competitors
When we compare BPA POS to other POS providers, the difference in both pricing and included features becomes clear. Other POS systems often charge extra for basic functionalities like gift cards, loyalty programs, or guest management. For example:
- Square charges $60/month, but online ordering adds processing fees of 2.9% + $0.30 per transaction.
- Toast charges $69/month, with additional costs for features like accounting, payroll, and inventory management.
- Lightspeed is one of the more expensive options, starting at $399/month with several add-on costs.
With BPA, all essential features are bundled into a single package, making it a more cost-effective solution. You get everything needed to run your restaurant efficiently without surprise card processing fees. Our $155/month plan includes nearly all functions that competitors charge separately for, like payroll, gift cards, and loyalty programs.
Maximizing the Value of Your POS Systems
When you break everything down, the question, “How much does a pos system cost?” is often on your mind because you know it can impact your bottom line. One thing is certain, there’s more to think about than the initial price tag. But by choosing wisely, you’ll not only streamline your business, but also optimize your profits.
The key is getting as much value for your money as possible. To boost your return on investment, there are a few steps you can take, like leveraging the marketing tools. Use the integrated marketing tools, if they’re available, to increase your customer loyalty.
The more repeat customers you have, the greater your profit margin. If you’re not sure about any of this, talk to the POS providers about the different things their system offers. Choosing the one that checks off most of the features you need, while remaining within your budget, will save you from extra stress later.
Also, don’t forget to factor in the cost of training. If your staff aren’t properly trained to use the system, you’ll lose valuable time and money.
Make Sure Your POS System Works Seamlessly With Credit Cards
You’ll likely use a POS system with credit cards, so make sure to ask about transaction fees for card payments. You want to minimize extra fees on these payments to retain as much revenue as possible. It is imperative you understand any transaction fees before committing to a POS system.
Choosing the latest credit card processing system will help you avoid future costly upgrades. For instance, if a vendor charges high fees because they’re not yet compatible with contactless payment technologies, that’s something to think about.
While 61% of payments in retail stores are still done with cash, an increasing number of consumers now opt for contactless payment. Making sure your POS system has these capabilities now can prevent unexpected upgrades or even replacements later.
BPA POS: Helping Restaurants Succeed
At BPA POS, our goal is to make restaurant management simple and affordable. Here’s how we support businesses:
- Comprehensive Solutions: Whether you run a full-service restaurant or a delivery-based operation, our POS systems are designed to grow with your business. With robust features like accounting, inventory, and payroll, all included in one platform, managing your restaurant becomes easier.
- Affordable Pricing: We offer competitive, transparent pricing. Our monthly fees cover support, updates, and critical features without any hidden POS costs. You won’t be surprised by additional charges down the line.
- No Transaction Fees: Unlike many POS systems that charge per online transaction, we offer no transaction fees for online orders, helping you retain more revenue.
- Flexible Options: Our POS software can be installed on your existing hardware or purchased with an all-in-one hardware setup. Whether you need a single station or multiple, we have options that fit your needs.
- 24/7 Support: We know how important it is for your system to run smoothly. That’s why we provide 24/7 support, so you can focus on what matters—your customers.
FAQs About How Much Does a POS System Cost
How Much Does It Cost to Have a POS System?
The POS systems cost can vary based on what features you need and the size of your small business. At BPA POS, our pricing is competitive, starting at $55 per month for POS software and support. If you need hardware too, our all-in-one system, including POS software, POS costs around $1,575. The good thing is, BPA POS offers flexible pricing options that can fit your budget, whether you’re running a small café or a larger restaurant.
Is the Monthly Fee Required?
Yes, the monthly fee covers important services like POS software updates, cloud backups, and customer support. At BPA POS, we charge $55 per month for the POS software license, and this fee ensures your system stays up-to-date and well-supported. The monthly fee also includes access to our 24/7 customer support, so help is always available when you need it.
What is Included in a Restaurant POS System?
With BPA POS, our Restaurant POS system includes all the essential features you need to run your restaurant. This includes inventory management, accounting, payroll, and even loyalty programs. Unlike other POS providers, we bundle these features together to provide a more affordable and complete solution. You won’t have to worry about paying extra for add-ons that should already be part of the system.
Are There Hidden Fees with Restaurant POS Systems?
No, at BPA POS, we pride ourselves on transparent pricing. There are no hidden payment processing fees. Our monthly fee includes all the necessary features to run your restaurant, and we don’t charge extra for online ordering or transaction fees, unlike some competitors. You know exactly what you’re paying upfront, making it easier to budget for your business.
Conclusion
When it comes to understanding how much does a POS system costs, BPA POS makes it easy with transparent pricing and comprehensive features. Whether you're managing a small café or a full-service restaurant, our solutions are designed to grow with your business. We bundle essential tools like accounting, payroll, inventory management, and more—all at an affordable POS price, without hidden fees. With 24/7 support and flexible payment options, you can focus on delivering great service to your customers while we handle the rest.
Ready to upgrade your restaurant's POS system? Contact us today for a free quote and see how BPA POS can help you streamline your operations: Get a Free Quote.
